Avoiding email fails
Updated: Apr 28, 2022
We've all seen examples of email fails that seem obvious, but could easily happen to us. Here are a few ways to reduce the chances that they happen to you!
Set up a delayed send
A delayed send allows you to stop an email after you've pressed send, but before it goes out of your outbox. This is perfect for those times where you press send and have instant regret (see example above ;) ). I usually put a 1-2 min delay on my emails
The way you set this up depends on your email service provider:
For Outlook: https://support.microsoft.com/en-us/office/delay-or-schedule-sending-email-messages-026af69f-c287-490a-a72f-6c65793744ba
For Gmail: https://www.theverge.com/22608125/gmail-how-to-undo-email-google-send
Draft your email without putting in the receiver's email address in
When drafting an email, I always put in the email address of the receiver last. This helps to avoid accidentally pressing send, and acts as a prompt to double check that you are really ready to send
Check that you've included all attachments
It's always annoying to find that people have no idea what you're talking about because you've forgotten to attach what they needed to refer to
Double check that you're sending the email to the right person
This can create an issue, particularly if what you're sending is confidential. It's easy to make an error with the email address autofill options on Gmail and Outlook!
Double check that the email actually left your Outbox
Sometimes emails get stuck there, and then clogs up all the other emails you try to send afterward as well. This usually happens when the attachment is too big, but honestly, it's happened to me 1 or 2 times for no reason, so it's good to keep an eye on it
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